Officer
Job Description
Purpose
The Warehouse Officer is responsible for managing receipt, storage, issuance, and documentation of raw materials, packaging materials, finished goods, and other inventory in compliance with GMP (Good Manufacturing Practices) and company SOPs. The role ensures accurate inventory control, regulatory compliance, and smooth collaboration with Procurement, Planning, QC, Production, QA, and Logistics Teams.
Position / Job Title
Officer
Department
Warehouse
Reporting To
Manager
Location
Indore
Years of Experience
2–5 years of experience in pharmaceutical warehouse operations (formulation plant preferred).
Dosage Form Solid/Semi solid/Liquid Oral
Job Responsibilities / Deliverables
1. Inventory Management
Receive and verify incoming raw materials, packing materials, and finished goods.
Ensure proper storage as per material specifications (temperature, humidity, FEFO/FIFO).
Maintain stock levels and monitor inventory to prevent shortages or excess.
Conduct periodic stock verification and reconciliation.
2. Documentation & Compliance
Maintain accurate records as per GMP and regulatory requirements.
Ensure proper documentation for GRN (Goods Receipt Note), material issuance, and dispatch.
Maintain batch-wise traceability of materials.
Support audits (internal, regulatory, customer audits).
3. Material Handling & Storage
Ensure aesthetic arrangement, proper labelling, segregation, and storage of materials (Quarantine, Undertest, Approved, Retest, Expired, Rejected, non-moving and slow-moving).
Monitor warehouse conditions (Temperature, Humidity and differential pressure).
Ensure adherence to safety and housekeeping standards.
4. Coordination & Dispatch
Coordinate with Production, QA, QC, Purchase and logistics departments.
Arrange timely dispatch of finished goods.
Ensure proper palletization and documentation for shipments of Finished Goods.
5. ERP / Software Handling
Update inventory records in SAP/WMS systems (e.g., SAP, WMS, SCM or other inventory software).
Update the routine activities in e-log.
Generate inventory reports as required by management.
Qualifications
Bachelor’s degree in pharmacy, Science, Commerce, or related field.
Knowledge of GMP, GDP, GWP and regulatory guidelines.
Familiarity with SAP/WMS systems and MS Office.
Additional notes
Key Skills
Knowledge of FEFO/FIFO principles.
Strong documentation and record-keeping skills.
Understanding of pharmaceutical compliance standards.
Good communication and coordination skills.
Attention to detail and organizational skills.
Working Conditions
Based in manufacturing plant environment.
May require shift work.
Compliance with safety and hygiene protocols mandatory